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Privacy Policy

 

Last updated: 13th August 2025

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The Prominence Collective Ltd (“we”, “our”, “us”), previously known as People of Prominence Ltd, is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us, use our services, or visit our website.

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We are registered in England and Wales under company number 15880721 with our registered office at:
The Prominence Collective Ltd
Bartle House, Oxford Court
Manchester, M2 3WQ
United Kingdom
Email: hello@peopleofprominence.co.uk

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1. About Us

The Prominence Collective Ltd provides PR, communications, brand management, stakeholder engagement, and thought leadership services through four specialist divisions:

  • Brands of Prominence – PR and communications for businesses

  • Charities of Prominence – strategic communications for non-profits

  • Leaders of Prominence – leadership visibility programmes for corporate organisations

  • People of Prominence – personal publicist services for entrepreneurs, experts, and public figures

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2. Personal Data We Collect

We may collect and process the following types of personal data:

  • Contact information – name, job title, company, postal address, phone number, email address

  • Professional details – biography, career history, areas of expertise

  • Client and project information – details necessary to deliver services

  • Marketing preferences – newsletter subscription and communication choices

  • Website usage data – IP address, browser type, pages visited, time spent on site (via cookies and analytics tools)

  • Publicly available information – media coverage, public profiles, published works

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We do not knowingly collect data from individuals under the age of 16.

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3. How We Collect Data

  • Directly from you (via email, phone, forms, events, networking, or service engagement)

  • From publicly available sources (media, websites, professional directories)

  • From our website (cookies, analytics)

  • Through social media platforms and online interactions

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4. How We Use Your Data

We use your personal data for:

  • Delivering PR, communications, and related services under our contractual agreements

  • Managing client relationships and project delivery

  • Sharing approved biographies, press releases, and promotional materials

  • Sending newsletters and updates (only where consent has been given)

  • Managing events, collaborations, and partnership opportunities

  • Analysing website use to improve functionality and content

  • Meeting legal, regulatory, and professional obligations

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5. Lawful Basis for Processing

We process your personal data under the following lawful bases:

  • Consent – for marketing communications and newsletters

  • Contract – to deliver our agreed services

  • Legitimate Interest – for website analytics, business development, and relevant communications

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6. Data Sharing & Transfers

We may share your data with:

  • Media outlets, event organisers, and collaboration partners (only where relevant and approved)

  • Service providers such as analytics platforms, email marketing tools (e.g., Mailchimp), and IT support

  • Regulatory and legal authorities where required

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We primarily process and store personal data within the UK. However, in some cases, we may share information with press, media, event organisers, and collaboration partners in other countries when relevant to client services. Any such transfers are conducted with appropriate safeguards in place.

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7. Data Retention

  • Client and stakeholder data: retained for 7 years after last contact or the end of a contract

  • Website analytics and cookies: retained for 12 months

  • Newsletter subscriptions: retained until you unsubscribe or request removal

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8. Cookies & Tracking

We use cookies to ensure our website functions effectively and to improve user experience. These include:

  • Essential cookies – required for core website functionality

  • Analytics cookies – e.g., Google Analytics, WIC Analytics, to understand site performance

  • Marketing cookies – via social media platforms (e.g., Facebook, LinkedIn) to measure and improve promotional efforts

 

You can manage or disable cookies via your browser settings.

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9. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your personal data

  • Restrict or object to processing

  • Withdraw consent for marketing

  • Request data portability

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To exercise your rights, contact us at hello@peopleofprominence.co.uk. We will respond within one month.

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10. Security

We have implemented appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

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11. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on our website with the updated date.

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12. Contact Us

If you have any questions about this Privacy Policy or how we process your data, please contact:

The Prominence Collective Ltd
Bartle House, Oxford Court
Manchester, M2 3WQ
United Kingdom
Email: hello@peopleofprominence.co.uk

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